Privacy Policy

Effective Date: June 17, 2025

MeetPilot ("we", "us" or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and related services.

1. Information We Collect

• Account and profile data: when you register or sign up we may collect your name, email address, company information, and other information you provide.
• Usage data: information about how you access and use our site and services, including pages visited, request metadata, browser type, IP address, and logs used for analytics and performance.
• Calendar and meeting metadata: if you connect third-party calendar services (e.g. Google or Microsoft), we may access event metadata necessary to provide scheduling and integration features (with your consent).
• Diagnostics and device information: crash reports, device identifiers, and anonymized telemetry to improve reliability and features.
• Payment information: when you purchase paid services we rely on third-party payment processors; we do not store full payment card numbers on our systems.

2. How We Use Information

• To provide, maintain and operate the services, including account management and customer support.
• To enable features such as meeting creation, reminders, calendar sync and notifications.
• To analyze usage and improve our products, perform troubleshooting and enhance security.
• To communicate with you about updates, security notices and optional marketing communications (you may opt out).
• To comply with legal obligations and respond to lawful requests from public authorities.

3. Information Sharing & Disclosure

We do not sell your personal information. We may share information in the following limited circumstances:

• With service providers who perform services on our behalf (hosting, email, payment processors).
• When required by law or to respond to legal process.
• To protect the rights, property or safety of MeetPilot, our users, or the public.

4. Data Storage and Retention

We retain personal data only for as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required by law. We implement reasonable technical and organizational measures to protect personal data.

5. Your Rights

Depending on your jurisdiction, you may have rights including access, correction, deletion, restriction of processing, data portability, and objection. To exercise these rights, contact us using the details below.

6. Security

We take reasonable steps to protect the information we process. However, no method of transmission or storage is completely secure; please take steps to protect your account credentials.

7. Children

Our services are not intended for children under 16. We do not knowingly collect personal information from children under this age. If we learn we have collected such information, we will take steps to delete it.

8. Contact Us

If you have questions about this policy or wish to exercise your rights, please contact us at: support@zmeetingtech.com.

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